Press Room Guidelines for Plastic Surgery 2008
ASPS / PSEF / ASMS Annual Scientific Meeting
Guidelines for use of the ASPS/PSEF Press Room by Media Representatives
The American Society of Plastic Surgeons (ASPS), Plastic Surgery Educational Foundation (PSEF), and the American Society of Maxillofacial Surgeons (ASMS) are pleased to welcome the media to Plastic Surgery 2008.
General Information
Plastic Surgery 2008 is a recognized forum for peer-reviewed presentations of new research by plastic surgeons and allied scientists from around the world. As such, it provides a host of news opportunities:
- Scientific presentations
- News briefings
- Poster sessions
- Technical exhibits
Media Eligibility
Media credentials are available to working journalists whose attendance at the meeting may result in print, broadcast or electronic coverage of the ASPS, PSEF or ASMS and its individual members.
ASPS does not issue media credentials to the following: a publication’s advertising, marketing, public relations or sales representatives; publishers, editors or reporters from manufacturers; “house organs” or promotional publications; public relations staff of exhibitors or educational institutions; writers creating analyses or reports sold as a commodity to customers; or other individuals who are not actually reporting on the meeting.
Working media representatives may not register as exhibitors.
To obtain media credentials, identification certifying that you are a working member of the news media on assignment to cover the meeting is required. Business cards from established news organizations are sufficient to establish eligibility.
Advance Media Registration
Journalists interested in attending Plastic Surgery 2008 can pre-register by calling the ASPS/PSEF media relations staff at (847) 228-9900, or by accessing an online media registration form. Registration materials, i.e., a media kit and meeting program will be sent to all pre-registered journalists prior to the meeting. Pre-registered journalists will need to obtain their press credentials on-site in the Press Room.
On-site Media Registration
Media may also register in the Press Room. Television, video crews and still photographers covering the meeting are required to check in immediately at the Press Room each day and must be accompanied by an ASPS/PSEF media relations staff member when shooting inside meeting facilities. Shooting schedules should be provided in advance to ensure Press Room staff availability.
Scientific Papers, Instructional Courses & Visuals
Some scientific papers may not be available to media; please check with ASPS media relations staff in the Press Room.
Journalists who want to use slides, graphs and other visuals to illustrate coverage must have the presenter's permission. ASPS/PSEF media relations staff will assist in obtaining permission. Each presenter has been notified that publication or broadcast of illustrations, tables or other portions of his or her work, except the abstract, may adversely affect eligibility for publication in peer-review journals.
Journalists may attend individual instructional courses only with the prior permission of both ASPS/PSEF/ASMS staff and the course instructor. Some instructional courses may not be available to media. Permission forms will be available in the Press Room.
ASPS is accredited by the Accreditation Council for Continuing Medical Education to sponsor continuing medical education for physicians. The Society sponsors this annual scientific assembly and, as an accredited sponsor, designates this educational activity for CME credit.
Because ASPS/PSEF/ASMS sponsor this assembly, and because the ability to offer CME credit for an educational activity rests on integral participation in the planning, implementation, and evaluation of that activity, only the ASPS/PSEF/ASMS can designate this meeting or any portion of it for CME credit. To retain its status as an accredited sponsor, ASPS cannot and does not designate news or promotional stories issuing from its meeting for CME credit.
Physician Presenter Guidelines
ASPS/PSEF members or allied physicians presenting at Plastic Surgery 2008, but whose work is not highlighted in ASPS media materials, may utilize the facilities of the Press Room to discuss their work with journalists under certain conditions:
- Presenters’ work is not directly tied to a profit-making venture. An example of a potentially profit-making venture would be a patented procedure.
- Presenters do not utilize paid media relations, marketing or communications professionals at the meeting site.
- Presenters’ media relations activities do not interfere with planned Press Room events and other media relations activities by ASPS/PSEF staff.
- Presenters inform ASPS/PSEF staff and the Public Education Committee Chair as far in advance as possible of their need to use Press Room facilities and equipment.
- All final decisions pertaining to member use of the Press Room are reserved for the ASPS Public Education Chair in conjunction and in consultation with the ASPS Vice President of Communications and the Director of Public Relations.
Exhibitor Requests to Utilize Press Room
Exhibitors may leave press materials on the designated exhibitor table in the Press Room. It is the responsibility of exhibitors to maintain the stock and orderly appearance of exhibitor materials. ASPS does not sanction or endorse individual exhibitors' promotional activities or the information they intend to highlight, sponsor or arrange, either as part of the technical exhibits or at an off-site location.
It is the policy of ASPS not to make public the registered media attendees at the meeting, and ASPS reserves the right to deny media credentials to any party, at its discretion.
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