Plastic Surgery 2008 Exhibitor Information

General Exhibit Information

Exhibit Dates and Hours

Sunday, November 2 • 9:00 am-5:00 pm

Unopposed breaks 9:00-9:45 am and 3:15-4:00 pm
Lunch in hall 11:45 am-1:15 pm

Monday, November 3 • 9:00 am-5:00 pm

Unopposed breaks 9:30-10:15 am and 3:15-4:00 pm
Lunch in hall 11:45 am-1:15 pm

Tuesday, November 4 • 9:00 am-4:00 pm

Unopposed breaks 9:30-10:00 am and 2:30-3:00 pm

The above schedule is tentative and may be revised by ASPS.

Booth Cost

Inline Booth: $27.00 per square foot

Corner Booth: $31.00 per square foot

Multiple linear configurations will be calculated using the above rates.

Island Booth Fees

Island Booth: $31.00 per square foot

$12,400	20’ x 20’	400 sq. feet
$18,600	20’ x 30’	600 sq. feet
$24,800	20’ x 40’	800 sq. feet
$31,000	20’ x 50’	1,000 sq. feet
$37,200	20’ x 60’	1,200 sq. feet
$46,500	30’ x 50’	1,500 sq. feet
$62,000	40’ x 50’	2,000 sq. feet
$77,500	50’ x 50’	2,500 sq. feet

Fees for booth space include the following:

Assigned exhibit space
8’ high back drape, 36” high side dividers
7” x 44” identification sign for inline booths
Six exhibitor badges per 10’ x 10’ space
Two Welcome Reception tickets per 10’ x 10’ space, not to exceed 10 tickets per company
Two complimentary lunches on Sunday and Monday, per 10’ x 10’ space
Admittance to scientific sessions, keynote addresses, paper and panel presentations, based on availability
Publication of company name, address, website, email, phone, fax number, product category, and 50-word description in the Official Program if contract is received by August 1, 2008
Inclusion of company name and product information on the ASPS website

Booth Space Selection

Applications/Contracts received prior to February 1, 2008 are eligible to be included in the Online Space Assignment utilizing a priority point system.

Applications/Contracts received after February 1, 2008 will be assigned space on a first-come, first-served basis.

We accept contracts until all exhibit space is sold.

Space is reserved on a priority point system basis. The point system for space assignment takes into consideration the exhibitor history. Many companies have exhibited annually for several years, therefore, it is unlikely that a relatively new exhibitor would be able to obtain a booth at or near the entrances to the Exhibit Hall, or a corner location.

New exhibitors should make booth selections with this information in mind in order to maximize the chance of securing one of the four preferred space selections.

Exhibitors will have a better opportunity of receiving a selected booth if the four choices are in different areas of the floor rather than right next to each other or in the same aisle.

When selecting booth choices, keep in mind that requests for corner booths far exceed the number of available corner booths. We recommend submitting your Application/Contract early to ensure the best selection of available space.

Online Space Assignment

To allow exhibitors more interaction in the space selection process, ASPS will offer Online Space Assignment.

Each exhibitor that has returned their Application/Contract and 50% deposit by February 1, 2008 will be assigned a date and time for space selection based upon their total points. Please see Priority Point System for more details.

The exhibit floor plan will be available to view online so that you may alter your choices as your selection time draws near. At the designated time, the exhibitor will call ASPS to finalize their space with the ASPS Exhibits Management Team. If you do not have access to the Internet, a fax option will be available.

Detailed instructions will be sent to companies that submit a completed contract and 50% deposit prior to February 1, 2008. Online Space Assignment will take place in the spring of 2008.

After the initial Online Space Assignment in the spring of 2008, all remaining space will be assigned on a first-come, first-served basis. When all available space has been reserved, companies will be placed on a wait list. We will contact you if and when space becomes available for your company.

Priority Point System

For companies that submit contracts prior to February 1, 2008 a point system is used to determine priority in the assignment of exhibit space. Points are awarded as follows:

One point for each year of participation as an exhibitor at prior annual meetings
One point per 10’ x 10’ booth
B Bonus points for advertising in 2007 ASPS official publications: Plastic and Reconstructive Surgery® scientific journal, Plastic Surgery News®, Plastic Surgery
Buyer’s Guide, Plastic Surgery 2007 Registration Brochure, Plastic Surgery 2007 Official Program, and the 2008 ASPS Member Roster. One point will be awarded for each full-page or ¾-page ad, a half point for each ½-page or ⅓-page ad, and one-quarter point for each ¼-page ad
One bonus point for each $2,500 in contributions to 2007 ASPS programs
Half bonus point for each tabletop exhibit at any ASPS Symposium
B Bonus points for reserving your hotel rooms through the ASPS Official Housing coordinator: Half point for reserving rooms for up to 50% of your registered booth representatives. One point for reserving rooms for 51% - 100%.

Multiple Divisions

Companies with several divisions may choose to average points in order to be grouped together in the space assignment process. The process will allow each division to contract separately while maintaining their own identities (i.e. exhibit listing, badges, hotel rooms, etc.)

Co-Marketing

If two or more companies wish to be assigned exhibit space adjacent to one another, each company must attach a cover letter to their Application/Contract for Exhibit Space, explain the request, and copy the other company. The space assignment will then be made by averaging the companies’ points.

No part of any exhibit space assigned to an exhibitor may be reassigned, sublet or shared with another party. Exhibitors may display only those products or services that they manufacture or regularly distribute. This information must be included on the Application/Contract for exhibit space. Sharing of exhibit space is permitted only for divisions of the same company.

Mergers and Acquisitions

Companies that have merged with, been purchased by, or have purchased another company, may use the exhibit points from either company alone, whichever is more favorable, but not the combined points of both companies.

The Society should be notified in writing that the acquisition or merger between companies has been completed and list the date of completion. Companies will have to select one company name to be used for all printed materials (badges, final program, etc.)

Companies requesting a transfer of points must be “directly related” to an exhibiting company in order to inherit those points. A “directly related” company shall be defined as a company that is wholly owned by a subsidiary or one which has merged with another company.

Points will be awarded only if similar product lines are displayed. The sale of a product, product line, certain technology, or certain assets to another company will be considered to transfer priority points only if and to the extent determined by the Society in its sole discretion.

All requests for points transaction must be submitted in writing to the ASPS Exhibits Department and confirmed in writing by the parent or subsidiary company.

Chicago Union Jurisdictions

To assist you in planning your participation in the show, we are certain you will appreciate knowing in advance that Union Labor is required for certain aspects of exhibit handling. To help you understand the show site work rules, we ask that you read the following:

Teamsters

Handle all material in and out of the hall. Exhibitors are permitted to carry small packages into the hall without the use of wheeled carts and/or dollies.

Riggers

Uncrate, un-skid, position, and level of all machinery and re-skid of all machinery.

Carpenters and Decorators

Effective June 1999, the carpenters and decorators have been organized into a Unified Labor Force. This means they will work across traditional union jurisdiction lines. This also means only one request will be needed to obtain the labor required to set up your booth.

Carpenters

Uncrate exhibits and display materials, install and dismantle exhibits including cabinets, fixtures, shelving units, furniture, etc. laying of floor tile, carpet, re-crate exhibits and close machinery crates. Install and dismantle scaffolding, bleachers and binding of chairs.

Decorators

Hang all non-electrical signs, drape and cloth installation and tacked fabric panels.

Plumbers (Focus One)

Handle all plumbing work such as compressed air, water, drain and natural gas.

Electricians (Focus One)

Responsible for assembly, installation and dismantle of anything that uses electricity as a source of power. This includes electrical wiring, hook-ups, interconnections, etc.

Helpful Hints

Exhibitors may perform the following functions as long as they are a full time employee of the exhibiting company:

Hand carry small items and pop-up displays. No hand trucks or carts are permitted.
Install and dismantle displays within a 300 sq. ft. booth space if one person can accomplish the task in ½ hour or less without the use of tools.
Install graphics and small signs, logos and graphics that are attached with pre-cut Velcro strips.
Make technical, electrical connections and inter-wire equipment for computers providing the cables do not exceed 10’ in length.

If you encounter difficulty with any laborer or if you are not satisfied with the work performed, please bring this to the attention of the General Service Contractor.

Tipping

Work rules prohibit the SOLICITATION AND/OR ACCEPTANCE of tips by any employees. They are paid excellent hourly wages denoting a professional status and tipping is not allowed.

The utilization of workers hired from a non-union agency or company is prohibited.


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