American Society of Plastic Surgeons
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Program Manager II: Clinical Symposia

Employer: American Society of Plastic Surgeons (ASPS)
Position Location: Arlington Heights, Ill. (headquarters)
Title: Program Manager II: Clinical Symposia
Department: Education
Reports To: Senior Manager of Education
Supervises: None

The American Society of Plastic Surgeons (ASPS) is seeking a program manager to work in our Education Department.

Basic Function

Works collaboratively with Education Department leadership to develop the strategy and organizational business objectives for American Society of Plastic Surgeons (ASPS) symposia. Plan and execute a personal portfolio of clinical symposia each year, assuring compliance with Accreditation Council for Continuing Medical Education (ACCME) and American Medical Association (AMA) guidelines and achievement of organizational business objectives. Stays abreast of ASPS organizational strategic plans in order to work cross-functionally on meeting society goals.

Essential Duties

  1. Plan and execute a personal portfolio of clinical symposia each year, assuring compliance with ACCME and AMA guidelines and achievement of organizational business objectives.
  2. Actively participate in ASPS budgeting process, monitor activity finances to ensure achievement of organizational business objectives and manage reconciliation process for all related programs.
  3. Oversee compliance with ACCME essentials/updated criteria related to the planning and execution of symposia and incorporates internal process efficiencies related to such activities. When appropriate, meet the standards and requirements for Maintenance of Certification (MOC) and multi-accreditation including with the Accreditation Commission for Education in Nursing and other allied health professional accrediting bodies.
  4. Conducts appropriate level needs assessment and a gap analysis for each symposium and assists in the development of overall annual objectives for ASPS educational programming.
  5. Serves as Staff Liaison to ASPS members acting as Chairs for each clinical symposia to guide strategy and development of related activities.
  6. Monitor ASPS strategic plan updates to ensure existing programming meets plan objectives and in order to suggest innovated opportunities for new programming.
  7. Serve as primary contact with co-sponsoring organizations, as required, and negotiate with sister and sub-specialty societies, as well as vendors, universities, and hospitals, on collaborative educational activities to implement programming to meet or exceed determined objectives.
  8. Provide overall management for the planning and onsite implementation of hands-on cadaver/simulation/skills courses under the symposia portfolio.
  9. Work cross-functionally to devise and execute plans around meeting logistics, symposium marketing, evaluation and outcomes measurements, etc. Including, but not limited to, ensuring safety guidelines are implemented when live surgical and/or technique demonstrations are offered.
  10. Determine when outside legal counsel is required in order to develop contractual agreements related to educational initiatives and work with counsel to ensure proper development of such agreements.
  11. Work directly with AV vendor technicians in implementing advanced technological requirements such as ARS system, live surgical transmission, webcasts, video-conferencing, satellite transmissions, capturing program content, etc.
  12. Research and integrate emerging trends into existing physician education programs and/or create new program offerings.
  13. Work in cooperation with Corporate Development to identify and secure corporate funding and in-kind support opportunities for educational events.
  14. Actively participate in new organizational/departmental initiatives and help to evaluate technological trends and implement as appropriate.
  15. Evening and weekend work required. This position requires at least 10% of travel.
  16. Other duties as assigned.

Position Qualifications

  • Education: Bachelor's Degree
  • Experience: 3-5 Years coordinating educational programming. Minimum 3 years of office experience with good computer skills, including Microsoft Word. Knowledge of Excel, PowerPoint, and Sharepoint desired. Medical background is beneficial.


  • Composure: Ability to manage multiple priorities simultaneously; maintains a calm demeanor.
  • Conflict Management: Good listener, committed to finding solution to problems, works well with difficult people.
  • Customer Service: Works well with customers, promotes a positive image of the company, strives to solve issues raised by customers.
  • Ethics: Honest, accountable, maintains confidentiality.
  • Productivity: Manages workload, works efficiently, meets goals and objectives.
  • Project Management: Monitors status of projects, thoroughly deals with project details, holds project owners accountable, delivers clear, accurate depiction of status.
  • Quality: Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services.
  • Teamwork: Accountable to team, works to meet established deliverables, appreciates view of team members, respectful.

Physical Demands

  • Manual Dexterity: Requires extensive computer work.
  • Physical Effort: Periodically packing, lifting and moving boxes up to 25lbs.
  • Working Conditions: Most work done in office, use of computer and telephone for discussion with members, staff. Required to travel to sites other than the organization's main office roughly 10% of the time. Night and weekend work is required. Work overtime as required.
  • Hazards: Periodic exposure to hazardous waste, cadavers, body fluids and lasers.


For consideration for this position, please send your resume and salary history to and enter "Program Manager II: Clinical Symposia" in the subject line.

About ASPS

The American Society of Plastic Surgeons (ASPS) is the largest plastic surgery specialty organization in the world. Founded in 1931, the Society is comprised of more than 7,000 physician members and represents more than 94 percent of all board-certified plastic surgeons in the United States. ASPS' mission is to advance quality care to plastic surgery patients by encouraging high standards of training, ethics, physician practice and research in plastic surgery.

ASPS is conveniently located in Northwest Suburban Chicago (in Arlington Heights), close to O'Hare Airport and just off the Northwest Tollway (Arlington Hts Road Exit).


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