American Society of Plastic Surgeons
For Medical Professionals

Advocacy and Policy Coordinator

Employer: American Society of Plastic Surgeons (ASPS)
Position Location: Arlington Heights, Ill. (headquarters)
Title: Advocacy and Policy Coordinator
Department: Legislative, Regulatory & Scientific Affairs
Reports To: Director, Advocacy & Government Affairs
Supervises: None

The American Society of Plastic Surgeons (ASPS) is seeking an Advocacy and Policy Coordinator to work in our Legislative, Regulatory & Scientific Affairs Department.

Basic Function

This position provides support for the Government Affairs and Health Policy Departments. Responsible for assisting with project tasks, policy analysis and advocacy, political fundraising, establishing and maintaining operational systems and developing reports.

Essential Duties

  1. Support the administration of the Legislative Advocacy Committee, PlastyPAC Board of Governors, Health Policy Committee, CPT/RUC Committee and the ASPS Plastic Surgery Caucus:
    • Provide specified project-based support to staff liaison on committee-led projects and initiatives
    • Help manage meetings and calls
  2. Support the ASPS Government Affairs Departments in the following areas:
    • Issue tracking, analysis and engagement
      • Write comment letters to key policymaking audiences when additional bandwidth is needed
      • Analyze existing state laws and regulations to support advocacy strategy, response and messaging
    • ASPS grassroots advocacy operations
      • Work with Government Affairs Associates to create resources – such as talking points, issue briefs, member communications and key contact identification processes – that activate physician members at the grassroots level
      • Lead the development and maintenance of issue- and legislation-specific pages on the ASPS Advocacy in Action site
      • Track and report on performance of ASPS's grassroots initiatives
    • ASPS's Political Action Committee, PlastyPAC
      • Execute the PlastyPAC Member Benefits Program as needed
      • Produce the Quarterly PAC Newsletter
      • Help maintain ASPS political candidate assessment materials
      • Help generate solicitation materials for use in fundraising campaigns
      • Track and report on PAC events involving ASPS staff or members
    • Advocacy events
      • Support associates in identifying and assessing vendors for the meeting
      • Help develop and update supporting materials
      • Work with Associates in developing briefing materials and background information
    • Web Content Management and Communications
      • Administer PlastyPAC website and advocacy pages to ensure timely, accurate and salient content management
    • Reporting
      • Support the Director in producing regular quantitative and qualitative analyses of Government Affairs activities
  3. Support the Health Policy Department in the following areas:
    • Support ASPS American Medical Association Activities
    • Regulatory Policy Advocacy
      • Support the analysis of proposed regulations
      • Help review and proof responses to Federal Notices of Proposed Rulemaking prior to submission
    • Organizational Policy Activity Tracking
      • Track member questions and requests related to health policy issues
      • Develop and manage ongoing maintenance of a system to track responses and positions ASPS has submitted related to federal regulatory proposals
    • Coding and Reimbursement Support
      • Research usage of procedural codes
      • Track the most common ASPS member questions about coding and develop a recurring communication to communicate them to the full ASPS membership
      • Incorporate edits to the ASPS Coding Guidebook and the changes to the program for the ASPS Coding Workshops

Other Duties

  • Other duties as assigned by supervisor

Position Qualifications

  • Education: Bachelor's Degree in a related field required.
  • Experience: Candidates entering the workforce for the first time and possessing degrees in political science, health policy, or related fields will be considered with minimal or internship-only related experience. Candidates with 1-2 years of direct experience in any or all of the following will be strongly considered:
    1. Working in a policy position for an elected official
    2. Lobbying at the state or federal level
    3. Monitoring state/federal legislative and regulatory issues
    4. Developing advocacy programs with state, local or specialty organizations
    5. Health/medical association management, healthcare delivery and/or third-party reimbursement
  • Skills: Candidates must possess and demonstrate:
    1. Excellent work ethic and superb organizational skills
    2. Knowledge of state and federal legislative and regulatory processes
    3. Strong policy research and writing skills
    4. Excellent written and oral communication skills
    5. Strong interpersonal and political skills
    6. Computer skills, including familiarity with Microsoft Office, Access, Oracle and Internet technology


  • Adaptability: Adapts to change, open to new ideas and responsibilities
  • Ethics: Honest, accountable, maintains confidentiality
  • Productivity: Manages workload, works efficiently, meets goals and objectives
  • Self Development: Looks for opportunities to increase knowledge, works to increase responsibility, strives to achieve personal goals
  • Sense of Urgency: Meets deadlines, establishes appropriate priority, gets the job done in a timely manner
  • Teamwork: Ability to work well with others in the organization. Recognize that all bring expertise to the team and welcome input.

Physical Demands

  • Manual Dexterity: Physically operate routine office equipment, such as telephones, computers and copier.
  • Physical Effort: Work requires negligible physical exertion. Minor lifting may be required at special events up to 25 lbs.
  • Working Conditions: Most work done in office, use of computer and telephone for discussion with members, staff. May be required to travel to sites other than the organization's main office. Work overtime as required.
  • Hazards: No known exposure to hazards.


For consideration for this position, please send your resume to and enter "Advocacy and Policy Coordinator" in the subject line.

About ASPS

The American Society of Plastic Surgeons (ASPS) is the largest plastic surgery specialty organization in the world. Founded in 1931, the Society is comprised of more than 7,000 physician members and represents more than 94 percent of all board-certified plastic surgeons in the United States. ASPS' mission is to advance quality care to plastic surgery patients by encouraging high standards of training, ethics, physician practice and research in plastic surgery.

ASPS is conveniently located in Northwest Suburban Chicago (in Arlington Heights), close to O'Hare Airport and just off the Northwest Tollway (Arlington Hts Road Exit).


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